Logotra — Case Study — Tasarim Teknoloji

Problem

Spreadsheets & Disconnected Processes

Traditional export operations run on Excel spreadsheets, email chains and phone traffic. Estimation, quotation, proforma, waybill and invoice processes are disconnected. Coordination between customs broker, accountant, expert and client leads to time loss and errors. GTIP codes are researched manually, document versions get mixed up, shipment capacities are estimated.

Solution

Single Source of Truth

Logotra unites 7 actors (Client, Expert, Company, Customs Broker, CPA, CFA, Admin) in a single digital pipeline across 5 phases. Every step is supported by automated document generation, status tracking and notifications.

check_circle 7 Actors, One Platform
check_circle 5 Phases, 30-Step Workflow
check_circle Automated Document Generation (TR/EN)
check_circle AI Shipment Estimation Engine

5-Phase Export Pipeline

From estimation to invoice, every step is digital and traceable.

Estimation

Shipment estimation, container calculation, pallet layout

Quotation

Quote creation, live PDF preview, approval workflow

Proforma

Proforma invoice, customer approval, revision tracking

Shipment

Document package, customs, logistics, waybill generation

Invoice

Invoice conversion, CPA/CFA integration, closure

01 — Smart Estimation Engine

Shipment Estimation Engine

Instantly calculate optimal loading plans by entering product dimensions, pallet type and container capacity. The system automatically generates box size recommendations, pallet layout visualization and volume/weight utilization rates. Default values are automatically adjusted with textile, chemical, electronics, food and custom sector profiles.

Container VisualizationPallet OptimizationSector ProfilesBox Size Recommendation

02 — Document Automation

Live PDF Quotation System

Step-by-step quote builder: customer selection, terms and dates, line-item product entry, commercial notes. Live PDF preview updates in real-time on the right side. TR/EN/Hybrid language support delivers professional documents to international buyers. Approved quotations convert to proforma invoices with a single click.

TR / EN

Multi-language support

Live

PDF preview

03 — Operations Center

Expert Operations Dashboard

Dashboard where export experts manage all operations from a single screen. Active estimations, open quotations, proforma invoices and blocked statuses are summarized in KPI cards. The 4-step shipment pipeline visualizes the active workflow. Quick actions, action queue and recent activities ensure no step is missed.

KPI CardsPipeline ViewAction QueueQuick Actions

04 — Global Client Management

Client Database & Export Performance

Manage global buyer relationships, credit limits and historical export performance. Each customer's country, contact, tax number and active shipment count visible at a glance. Credit limit checks are performed periodically, export performance trends are tracked with 6-month charts.

6 Country SupportCredit Limit ControlPerformance Trends

05 — Multi-Tenant Architecture

Company Panel & Team Management

Each company operates in its own isolated environment. Company managers manage their teams, expert permissions, demo requests and expert marketplace. The same pipeline logic applies at the company level — the company dashboard presents all the data the expert sees from a company perspective.

Multi-Tenant

Isolated company environments

RBAC

Role-based access

Technical Infrastructure

Scalable architecture suited to the complexity of export operations.

deployed_code

Multi-Tenant SaaS Architecture

Each company operates in an isolated database partition. Expert, company, customs broker and accountant roles are defined in separate permission layers.

Multi-Tenant / RBAC

picture_as_pdf

Live PDF Engine

Quotation, proforma and waybill documents are generated with real-time preview. TR/EN/Hybrid language support.

Live PDF Preview

local_shipping

Shipment Calculator

Container capacity, pallet layout and box size optimization calculated with AI-powered algorithms.

Shipment Estimation

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GTIP / HS Code Management

GTIP code identification, customs compliance and export documentation support. Product library with centrally managed GTIP codes.

GTIP / HS Classification

Logotra: Digital Revolution in Export Operations